List of Facilities Management Services

Ongoing Office Operations Management

• Primary point of contact for office/facilities needs
• Proactive oversight to keep day-to-day office operations running smoothly
• Regular walkthroughs to identify issues before they become disruptions
• Issue tracking, prioritization, and resolution coordination
• Vendor communications, scheduling, and on-site oversight when needed
• Office standards: ensuring common areas look “client-ready” during business hours
• Light admin support related to facilities requests (routing, follow-ups, tracking)

Pantry Restocking & Inventory Management

• Establish pantry par levels (minimum stock thresholds) per category
• Weekly inventory checks depending on consumption
• Ordering and replenishment schedule management
• Stock rotation to reduce waste and expiration
• Vendor management for pantry suppliers
• Budget tracking against a monthly pantry allowance (if applicable)

Beverage Program Management (Self-Serve Office Program)

• Coffee and tea purchasing and stocking (beans/grounds/pods based on machine type)
• Filters and accessories stocked (filters, stirrers, sleeves, sugar packets, etc.)
• Milk/creamers/sweeteners stocked and rotated for freshness
• Tea assortment management (tea bags, honey, lemon, etc. if included)
• Coffee station presentation standards (organized, labeled, tidy)
• Reorder cadence based on consumption trends
• Coordinate coffee machine service/maintenance with vendor
• Maintain required cleaning supplies:
  • Coffee machine cleaning tablets (if applicable)
  • Descaling solution (if applicable)
  • Milk system cleaning solution (if milk-based drinks)

Note:

• Coffee program management is self-serve readiness + supplies, not staffed beverage service.
• Staffed coffee/barista service available as an add-on for events.

Utensils, Cups, Dishware, and Pantry Supplies

• Disposable cups (hot/iced), lids, sleeves, stirrers
• Disposable utensils (forks/spoons/knives), napkins, straws (if desired)
• Plates/bowls (disposable or reusable), serving trays for snacks (if needed)
• Paper towels for pantry use
• Dish soap, sponges, scrubbers, drying rack supplies
• Dishwasher pods/rinse aid
• Trash liners for pantry bins
• Food storage supplies (foil, plastic wrap, zip bags, containers)
• Pantry organization supplies: labels, bins, shelving organization

Bathroom Supplies Management

• Toilet paper, paper towels, hand soap, hand lotion, and feminine product replenishment
• Hygiene consumables: seat covers (if used), sanitizer (optional), air fresheners (optional)
• Maintain backstock organization in janitor closet/storage area
• Report and coordinate maintenance issues:
  • Leaks/clogs
  • Broken dispensers
  • Odor issues
  • Fixture issues (faucets, flush valves)

Office Consumables

• Disinfecting wipes, sprays, microfiber cloths
• Conference room supplies (markers, erasers, wipes for boards if applicable)
• Trash liners for common areas and conference rooms

Add-on: Furniture & Light Office Setup Items

• Oversight and sourcing coordination for:
  • Large folding tables / rolling tables
  • Rolling carts
  • Coat racks
  • Trash bins (common + conference + desk-side as needed)
• Routine condition checks and replacement recommendations
• Simple moves within the office (repositioning tables/carts/bins) as needed

Reporting, Budgeting & Client Communication

• Monthly summary of:
  • Pantry consumption and recommended adjustments
  • Issues resolved / open items
  • Vendor performance notes
• Budget tracking against a monthly allowance (if applicable)

What’s NOT Included

• Full nightly janitorial
• Cleaning, carpet shampoo, post-construction cleaning
• Electrical/plumbing/HVAC repairs
• Large furniture assembly or moves requiring movers
• Staffed pantry attendant or barista-style coffee service
• Event catering
• IT support (printers, Wi-Fi, AV)